Tag Archive: Documents


Save Time Trawling Through Documents With The Dps Delta Search – Full Text Search

DPS Delta Search is a full text search that can be run from DPS OneOffice, Outlook Office, or DPS Web View. A full text search refers to a technique for searching a computer-stored document or database. The DPS Delta search engine examines all of the words in every stored document as it tries to match search words supplied by the user. 

Searches can be run in two ways: from within a DPS file and across all work done over any period of time, on any file. DPS Delta Search searches every associated document including the following types: doc, docx, xls, xlsx, rtf, pdf, ppt, txt, csv, msg (emails), and any email attachments that are in a searchable format or zip files. 

When the search engine is required to search a large number of documents, the database will need to be indexed. Indexing scans the text of all the documents and builds a list of search terms. Once the DPS file system has been indexed, the search engine can search an unlimited number of documents with a single search request. The indexed file system is automatically updated using the Windows Task Scheduler, reflecting additions, deletions and modifications to documents. 

A large number of documents are stored and produced within a law firm and these documents often need to be referred to when working on a case. Case Management systems enable these documents to be stored electronically. When case management systems are used in conjunction with solutions such as the DPS Delta Search, firms are able to search for specific items or terms within the electronic documents in an instant, saving time trawling through individual letters, emails and file notes.

Founded 25 years ago, DPS Software are one of the UK’s leading providers of case management and accounting software for solicitors. Their award-winning case management systems cover Conveyancing, Crime, Matrimonial, Personal Injury, Wills & Probate and are complemented by fully integrated Accounts and Digital Dictation systems.

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